Stroud Bridge Club Privacy Policy

 

What personal data does Stroud Bridge Club (SBC) collect?

 

The data we routinely collect includes members’ names, addresses, email addresses.

 

We collect the scores from games you play, which are used by the English Bridge Union (EBU) in maintaining the National Grading Scheme (NGS) and the Master Point scheme.

 

What is this personal data used for?

 

We use members’ data for the administration of your membership and the communication of information, We provide a limited amount of data for use by scoring programs to ensure that members’ results are correctly attributed to them.

With whom is your data ?

 

Membership data is shared with the EBU

 

Membership data is also passed on to the relevant county(ies) of allegiance of each member.

 

Unless you have chosen to have your NGS grade kept private or your Master Point rank hidden, information that derives from scoring, such as Master Point rank or NGS, is listed with your county of affiliation and is publicly available. This is also available to bridge scoring program users for stratification and handicap purposes.

 

A limited amount of information (name, EBU number, county, post town) is listed in the database made available for use by scoring programs. This is to allow the correct identification of players for scoring purposes.

 

Some of your data will be available for use by organisations that act as Data Processors on behalf of the EBU, such as Pianola and Bridgewebs. They are not free to pass this on to other organisations that are not connected with the EBU.

 

Your personal data is not provided by us for use by any organisations other than those indicated above, even if connected with bridge.

From where does this data come ?

 

You will have provided your personal data directly to us when you joined SBC.

 

Scoring data from all the games you play at SBC is provided to the EBU electronically by us. This is done by uploading a scoring file directly from the scoring program by uploading the file to the club’s My EBU.

How is your data stored?

 

All of our data is stored in digital form on computer.

Who is responsible for ensuring compliance with the relevant laws and regulations?

 

Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer. The person who is responsible for ensuring SBC discharges its obligations under the GDPR is the club Secretary, Nigel Pitel, This email address is being protected from spambots. You need JavaScript enabled to view it.

 

He is the person who is responsible for maintaining a log of data breaches and notifying the ICO and any members affected as necessary, in accordance with our legal obligations.

Who has access to your data?

 

Nigel Pitel and Nicky Ferguson have access to members’ data in order for them to carry out their legitimate tasks for SBC, such as responding to enquiries from members.

 

What is the legal basis for collecting this data?

 

SBC collects personal data that is necessary for the purposes of its legitimate interests as a membership organisation

 

Personnel data is kept in compliance with our legal obligations.

 

How you can check what data we have about you?

 

If you want to see the basic membership data we hold about you, you can ask Nigel Pitel for this information.

 

You can also contact us with a “Subject Access Request” if you want to ask us to provide you with the information we hold about you. We are required to provide this to you within one month.

 

There is no fee for this.

 

Does the SBC collect any “special” data?

 

No

 

How can you ask for data to be removed, limited or corrected?

 

By contacting Nigel Pitel

 

There are various ways in which you can limit how your data is used by the EBU

- If you wish you could become an “anonymous” member. This would involve you having a pseudonym with an EBU number under which you would play. If you do this however, you would not be able to access any EBU membership benefits such as the magazine or playing in EBU tournaments.

-You could maintain your EBU membership with your correct name but with limited contact details. However, The EBU does need to have at least one method of contacting you. You could for example simply maintain an up-to-date email address, but of course this would limit what the EBU are able to provide you with in the way of written information, so you would not be able to get the English Bridge magazine in printed form or any other member benefits that require a mailing address.

-You do not need to provide the EBU with your date of birth unless you wish to enter age-limited (junior or seniors) events or gain concessions based on age.

- If you do not want your NGS grade to be public, you may choose for it to be kept private, but if you do this you would not be able to benefit from any stratification or special prizes based on it. You can change this option as often as you wish.

-You may choose not to appear in future Master Point promotions lists and for your Master Point rank not to be publicly listed, but if you do this you would not be able to benefit from any stratification or special prizes based on it.

-You may choose not to receive information emails from the EBU and EBED (the EBU does not send any out on behalf of other organisations)

-Any of these options can be implemented by logging on to My EBU, going to Account –> My Details and editing your record there, either to correct erroneous data or to delete information you do not wish us to have . If you need any assistance with this you may contact the Office Manager at This email address is being protected from spambots. You need JavaScript enabled to view it..

-You may ask that any photograph of you that appears on the website be deleted by contacting the Office Manager at This email address is being protected from spambots. You need JavaScript enabled to view it..

-You may choose to have your details removed from our Pianola database by contacting This email address is being protected from spambots. You need JavaScript enabled to view it. – this is only relevant for a relatively small number of members who play in EBU competitions and receive emails giving them their results.

-You may choose to have your details (other than those relating to transactions) removed from the Bridge Warehouse database by contacting them directly.

 

How long we keep your data for, and why?

 

SBC normally keep members’ data until they ask for it to be removed.

 

The EBU normally keep members’ data after they resign or their membership lapses. This is because they find members sometimes later wish to re-join (occasionally after several decades) and if they no longer had their records they would be unable to re-instate their Master Point rank. However, they will delete any former member’s contact details entirely on request.

 

Since underlying statistical data, like scores from bridge games, continues to be necessary in relation to the purpose for which it was originally collected and processed, results from events used for the NGS are not deleted although they will no longer be attributed to a player who does not want their data to be kept.

 

Historical ranking lists and prize lists are required for archiving purposes and names cannot be removed from them.

 

What happens when a member dies?

 

SBC normally deletes members’ information after they die.

 

The EBU normally keep members’ information after they die and show their Master Point ranks in all-time ranking lists. If requested by their next-of-kin to delete it we will do so on the same basis as when requested to remove data by a former member.

 

Updated: September 2018